Attendance Codes, Descriptions & Meanings

The following codes are taken from the DfE’s guidance on school attendance.

Code	Definition	Scenario
Present
/	Present (am)	Pupil is present at morning registration
\	Present (pm)	Pupil is present at afternoon registration
L	Late arrival	Pupil arrives late before register has closed
Approved Educational Activity
K	Alternative provision provided by local authority	Attending educational provision agreed and arranged by the local authority
V	Educational trip or visit	Pupil is on an educational visit/trip organised, or approved by the Academy
P	Sporting activity	Pupil is participating in a supervised sporting activity approved by the Academy
W	Work experience	Pupil is on a work experience placement
B	Off-site educational activity	Pupil is at a supervised off-site educational activity approved by the Academy
Authorised absence
C1	Leave of absence – Regulated performance	Pupil is absent for the purposes of participating in a regulated performance or undertaking regulated employment abroad
C2	Leave of absence – Temporary part-time timetable	Leave of absence for a compulsory school aged pupil subject to a part-time timetable
C	Authorised leave of absence	Pupil has been granted a leave of absence due to exceptional circumstances
M	Medical/dental appointment	Pupil is at a medical or dental appointment
T	Gypsy, Roma and traveller absence	Pupil from a traveller community is travelling, as agreed with the Academy
R	Religious observance	Pupil is taking part in a day of religious observance
I	Illness	Academy has been notified that a pupil will be absent due to illness
J1	Interview	Pupil has an interview with a prospective employer/educational establishment
S	Study leave	Year 11 pupil is on study leave during their public examinations
E	Excluded	Pupil has been excluded but no alternative provision has been made
Unauthorised absence
N	Reason not provided	Pupil is absent for an unknown reason (this code should be amended when the reason emerges, or replaced with code O if no reason for absence has been provided after a reasonable amount of time)
O	Unauthorised absence	Academy is not satisfied with reason for pupil's absence
G	Unauthorised holiday	Pupil is on a holiday that was not approved by the Academy
U	Arrival after registration	Pupil arrived at school after the register closed
Attendance not required
X	Not required to be in school	Pupil of non-compulsory school age is not required to attend
D	Dual registered	Pupil is attending a session at another setting where they are also registered
Q	Lack of local authority access arrangements	Pupil unable to attend because of lack of access arrangements
Y1	Provided transport not available	Pupil unable to attend due to transport normally provided not being available
Y2	Widespread travel emergency	Pupil unable to attend due to widespread disruption to travel
Y3	Unavoidable partial closure of Academy	Pupil unable to attend due to part of the Academy premises being closed
Y4	Unavoidable full closure of Academy	Pupil unable to attend due to the whole Academy premises being unexpectedly closed
Y5	Criminal detention sentence	Pupil unable to attend as they are in criminal justice detention
Y6	Public health guidance/law	Pupil unable to attend in accordance with public health guidance or law
Y7	Unavoidable other than Y1-Y6	Pupil unable to attend because of any other unavoidable cause
Z	Pupil not on admission register	Register set up but pupil has not yet joined the Academy
#	Planned school closure	Whole or partial Academy closure due to half-term/bank holiday/INSET day

Attendance Codes, Descriptions & Meanings

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